Property Management Coordinator

Alexandria Real Estate Equities, Inc. (NYSE:ARE), an S&P 500® company, is an urban office REIT uniquely focused on world-class collaborative life science and technology campuses in AAA innovation cluster locations. Founded in 1994, Alexandria pioneered this niche and has since established a significant market presence in key locations, including Greater Boston, San Francisco, New York City, San Diego, Seattle, Maryland, and Research Triangle Park. Alexandria is known for its high-quality and diverse tenant base. Alexandria has a longstanding and proven track record of developing Class A properties clustered in urban life science and technology campuses that provide its innovative tenants with highly dynamic and collaborative environments that enhance their ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. For additional information on Alexandria, please visit our website. 

We are seeking a Property Management Coordinator in our Maryland office. The incumbent will be a highly skilled individual, who will be providing general office support to the Asset Services team, administering and coordinating any tenant and amenity related matters, and participating in all areas of portfolio management.

The Company is an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, creed, sex, gender, gender identity or expression, pregnancy, childbirth, breastfeeding or related medical conditions, marital or registered domestic partner status, family-care status, veteran or military status, age, national origin or ancestry, disability, medical condition, genetic information, sexual orientation, or any category protected by applicable federal, state or local law.

Essential Duties and Responsibilities:

Administration

• Provide assistance with the host of amenities including but not limited to: restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, memberships, etc.
• Initiate tenant notification letters and e-mails as needed.
• Assist Asset Services Team with special projects.
• Assist in planning all tenant events, parties, gifts.
• Assist in annual budget preparation.
• Track tenant receivables.
• Maintain budget tracking spreadsheet.
• Assist in all aspects of property maintenance.
• Redirect and prioritize work requests including entering tenant work orders in the Angus work order system. Responsible for the Angus close out of both tenant requests and PM work orders.
• Follows up with tenants to ensure satisfaction with tenant work requests.
• Participate in site operating meetings.
• Responsible for drafting and sending distribution email blasts to tenants.
• Responsible for distributing and maintaining the tenant welcome package for the site.

Contract Administration

• Participate in bid process when searching for new vendors.
• Prepare all service contracts.
• Track contracts with pending signatures.
• Maintain spreadsheets to track all current contracts in region.
• Maintain current and complete certificate of insurance for all tenants and all vendors.
• Review all limits, coverage types, expirations and additional insured for compliance.

Accounts Payable

• Type, file and maintain purchase orders and invoice files.
• Match packing slips and purchase orders to invoices, code and obtain Manager’s approval.
• Research invoices in Nexus when necessary.
• Audit open purchase orders on a monthly basis.
• Prepare utility cost/consumption reports when necessary. Manage utility accounts in Measurbl.

Qualifications and Experience:

• Bachelor’s degree in Business, Accounting, or Finance preferred.
• 1 - 3 years of experience in property management, real estate, event management and/or hospitality field preferred.
• Strong accounting background and familiarity with lease provisions and lease administration a plus.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) a must.
• Experience in Angus and JDE a plus.
• Adobe InDesign experience, a plus.
• Client service oriented attitude a must.
• Excellent verbal and written communication skills.
• Willingness to work as part of a team and support the team.
• Desire to pursue career in commercial real estate industry a plus.