The Professionals’ Choice for Real Estate Jobs
  1. Home
  2. Find Jobs
  3. Property Manager

Property Manager

Salary
Competitive
Employment
Full Time
Work Place
Office
Real Estate Field
Location
Livermore
 CA
Postal Code
94551
Country
United States

This job is no longer active.

Description


Property Manager Position

Terrence J. Rose, Inc.

11/4/22

 

 

Terrence J. Rose, Inc. is a commercial real estate development, investment, and property management firm based in Santa Clara, CA.  The firm and its related entities own office, R&D, industrial, retail, and multi-family properties in Silicon Valley, the East Bay, and Texas.

 

The Livermore Airway Business Park is a 60-acre business park located in Livermore, CA that was developed by Terrence J. Rose, Inc.  Terrence J. Rose, Inc. and its related entities continue to own and manage most of the buildings located in the 60-acre development, and maintain an on-site property management office within the business park.

 

The position of property manager is an on-site, full-time commercial property management position to manage the firm’s East Bay real estate and support the 100+ tenants located in the Livermore Airway Business Park; and, in addition, the half-dozen tenants located in three Pleasanton area commercial properties.

 

The role of property manager is complex, broad, engaging and intrinsically rewarding.  Initially, the property manager’s duties will be administerial and supportive of the senior on-site property manager and the firm’s principals.  With the passage of time and the demonstrated ability to perform all aspects of the position, growth opportunities are afforded by a pathway to a senior property management position.

 

The property manager position will include the following responsibilities.

 

JOB DESCRIPTION

 

Tenant Relationships

  • Assist and follow-up, and promptly respond to tenant service requests.
  • Maintain, encourage, and enhance excellent tenant relations.
  • Visit with tenants regularly.
  • Be accessible at all times.  Tenant communications almost always occur during normal business hours, though occasionally, but rarely, the property manager will need to be accessible during non-business hours to address non-routine and emergency situations.
  • Anticipate lease expirations well in advance, and communicate with tenants regarding lease extensions, expansions, and renewals.  Be proactive not reactive.
  • Handle tenant complaints and resolve disputes in an expeditious and professional manner.

 

Building Maintenance and Improvements

  • Coordinate and schedule routine maintenance, and negotiate service contracts, including fire sprinkler and back-flow tests, HVAC preventative maintenance inspections, landscaping, parking lot maintenance, fire extinguishers, time clocks, pest control services, exterior lighting, janitorial service, carpet cleaning and repair, vacant land weed abatement and trash removal, security systems and services, et. al.
  • Schedule non-routine maintenance for items such as:  plumbing repairs, electrical and utility service, roofs, irrigation repairs, and others.
  • Schedule emergency work.
  • Promptly clean, paint and prepare vacant units for lease.
  • Obtain contractor bids for parking lot and sidewalk repairs, roof replacements, mechanical units, and tenant improvements; then schedule and coordinate the construction work.
  • Cause to be recorded any Notices of Nonresponsibility for major improvement work, as required.
  • Have sufficient knowledge of construction practices, building standards, and local building codes to oversee construction work.

 

General Property Management

  • Monitor and manage building energy management systems.
  • Manage exterior door locking systems.
  • Maintain and account for all building keys; distribute keys to vendors and tenants; keep accurate records; re-key door locks as necessary.
  • Manage key-fob systems.
  • Maintain, repair, replace, and install new interior and exterior tenant signage.  Maintain accurate records of permissible tenant signage per Landlord’s and City standards.
  • Perform tenant move-in and move-out inspections; conduct tenant inspections for security deposit refund purposes.
  • Notify utility providers to turn gas and electric services on/off.
  • Monitor daily security reports and take action, contact tenants as necessary.
  • Perform property tours with lenders, insurance providers, and vendors, as required.
  • Tour and inspect all buildings and common areas on a regular, routine basis.
  • Draft annual budgets and Common Area Maintenance (CAM) reconciliations; maintain expenditures within approved budget parameters.
  • Join building industry organizations – such as BOMA – and attend events.  Leverage BOMA contacts, resources, and methods to improve Landlord’s property management performance. 

 

Leasing and Marketing

  • Develop leasing flyers and marketing materials for prospective brokers and tenants.
  • Update the firm’s broker list and routinely distribute Space Availability Lists to the brokerage community.
  • Routinely update the company’s website to maintain up-to-the-minute space availabilities.
  • Be informed and prepared to answer broker/tenant questions regarding the building’s amenities and premises specifications.
  • Tour available space with outside brokers and prospective tenants.
  • Maintain, encourage, and enhance excellent broker relationships.
  • As Landlord’s representative, develop an accommodating attitude with outside brokers.
  • Update floor plans, site plans, surveys, parcel maps, and other exhibits used in lease agreements.
  • Order, install and replace “For Lease” signage.  For lease and building signs in the Hacienda Business Park are subject to the owner’s association prior approval.
  • Order aerial photos as required.
  • Become familiar with all lease provisions and forms, including differences between full-service, industrial gross, net, and ground leases.
  • Draft lease agreements, amendments, and termination agreements; communicate with Landlord’s counsel on lease provisions as necessary.
  • Respond to written letters of intent.
  • Develop a skill-set excelling in lease negotiations.  Negotiate with confidence.

 

 

Administration

  • Greet visitors to the office.
  • Answer and route phone calls.
  • Set-up and maintain accurate lease files; send copies to the Santa Clara office.
  • Maintain and track tenant/vendor insurance certificates; review for compliance.
  • Perform notary services as required.
  • Order office supplies, paper, pens, file folders, etc. as required.  Stock soda, water, snacks in the break room.
  • Call the IT vendor, internet service provider, and copy machine technicians for repair service as required.
  • Monitor and file tenant invoices.
  • General filing.
  • Process rent checks and submit to the Santa Clara office.
  • Open daily mail.
  • Code invoices accurately and submit them to the Santa Clara office for payment.
  • Collect rent, follow-up on late payments, issue 3-day notices as required.
  • Respond to corporate office requests promptly.
  • Maintain the emergency contact list for tenants and vendors.
  • A strong proficiency in Microsoft Word, Excel and Outlook, and real estate software, such as MRI, is required.

 

Overall, the property manager must “think like an owner”, have a sense of urgency, and be comfortable with calculations and numbers.  The property manager must have strong oral and written communication skills, and understand that the mindset should always tilt towards excellent customer service.  The ability to handle stress and stressful situations, with or without guidance, is essential, and the capacity to make property management decisions on the spot is crucial.  The property manager must have strong organizational skills, know how to prioritize, understand what’s important, and become a problem-solver.

 

BENEFITS

 

Current Benefits (subject to change) Commencing upon Permanent Employment

  • Fifteen days annual paid vacation, prorated for periods shorter than a full calendar year.  There will be no paid vacation during the first three months of employment.  Vacation days do not accrue.
  • 10 days paid holidays per year.
  • Paid day-off for birthdays.
  • Up to five days sick-pay per year.
  • 100% paid medical, dental, and vision insurance premiums for the property manager and spouse, subject to age restrictions, deductibles, co-pays, and other limits of the insurance providers.  See insurance pamphlets and the firm’s insurance coordinator for further details, including long-term disability and life insurance coverages, if any.  Anthem Blue Cross is the firm’s current insurance provider.  Kaiser coverage can be offered to employees provided the premium costs do not negatively impact the premium cost for the remaining employees under the firm’s group plan, and are equal to or less than the cost of Anthem Blue Cross coverage. 
 
 

Experience


1+ to 2 years


This job is no longer active.

Property Management Retail Livermore Full Time CA Asset Management, Leasing, Marketing Senior Director, Property Management other