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Assistant Property Manager

Salary
$75,000-$99,999
Employment
Full Time
Work Place
Office
Real Estate Field
Location
New York
 NY
Postal Code
10007
Country
United States

This job is no longer active.

Description


ASG Equities (ASG), headquartered in New York, is the Gindi Family office. With 60+ years of experience, ASG owns and operates a portfolio of assets and also invests via limited partnerships with select managers. ASG's real estate holdings include retail, industrial, multifamily, office, hospitality, and parking assets located in or near major urban markets within U.S., Canada, and the U.K.

 

Job Summary Description:

The Assistant Property Manager is responsible for assisting the Asset Management & Construction team in the oversight of maintenance operations and serve as tenant liaison for the portfolio. The right candidate should be a motivated, detail-oriented professional who works well as a team player and can operate in a fast-paced office. You will have the opportunity to work with seasoned professionals in a collaborative environment.  

Job Detailed Description:

Operations:

  • Oversee the timely resolution of day-to-day operational issues in portfolio
  • Create and maintain schedule of all maintenance contracts across portfolio (fire alarm maintenance, fire alarm 3rd party monitoring, sprinkler/standpipe inspections- NFPA25, pest control, waste management, extinguishers, etc.)
  • Create excel tracker for all inspections (elevator periodic & category tests, NFPA25, extinguishers, etc.) and corresponding service contracts (if applicable).
  • Create and maintain schedule of all Local Law requirements, applicable to the building (LL 84- Energy Benchmarking & LL 87 – Energy Audits & Retro-Commissioning)
  • Maintain violation tracker and work with our consultant (Jack Jaffa) and vendor to prepare documentation for violation correction
  • Create and maintain equipment list and warranty list
  • Create and maintain a utility account list and track usage based on bills (log into various utility accounts monthly/quarterly)
  • Upon Lease execution, upload lease documents & abstract into tenant profile on Yardi and confirm square footage in Yardi matches the business plan’s.
  • Create and maintain contact directories per property (tenants, vendors, building codes)
  • Arrange and coordinate tenant welcome package, move-in requirements, general property information, rules & regulations etc.
  • Manage tenant move-in/move-outs to include certificates of insurance, signage, move management, closeout and inspection
  • Request, organize, and track Certificates of Insurances (tenants and contractors)
  • Work with Asset Managers to facilitate showings, ensure that vacant space is in showable condition and respond to any operational questions
  • Knowledge of Yardi Voyager- Assist with invoice review and processing (audit G/L codes on invoices, link invoices to purchase orders, link invoices to job cost/contracts,)
  • Obtain W-9 forms and payment details from new vendors
  • Assist Construction team in transferring project budgets from excel into Yardi and track respective contracts and invoices
  • Review and verify Contractor requisitions
  • Execution of Contracts and Purchase Orders
  • Assist in the preparation of operating and capital budgets, reforecasts and budget variances
  • Bid and negotiate maintenance contracts
  • Manage, schedule and coordinate project lists for off-site staff as needed

Tenant Relations:

  • Promote, establish and maintain positive relations with tenants via regular proactive communication, meetings and routine follow-up
  • Serve as tenant liaison and maintain a high level of tenant satisfaction
  • Manage and facilitate the execution of tenant requests with Asset Managers, building staff and/or outside vendors to completion in a timely manner
  • Receive, track and oversee the completion of Tenant requests
  • Coordinate rent collections from tenants

General:

  • Regularly monitor service contractors to ensure service is being delivered as per contract specifications and that insurance and contract documentation is in order
  • Preparing & drafting letter templates and check off lists
  • Respond to site emergencies when applicable and participate in emergency response protocol
  • Regularly inform Asset Managers of topics discussed and action items to be addressed

 

Skills & Qualifications:

  • BA/BS in business administration, real estate or related field required
  • Demonstrate proficiency with Microsoft Office applications
  • Minimum of 8 years experience working in Commercial Property Management
  • Proficiency in Yardi Voyager
  • Robust communication, organizational and administrative skills
  • Ability to manage multiple priorities while demonstrating the initiative to produce results and resolve problems.
 

Job Sectors


 

Experience


5+ to 7 years


This job is no longer active.

Property Management Retail New York Full Time NY Administration, Facilities Management, Operations Director of Property Management other